The simplest way to export OLM file from Outlook Mac is to use the ‘Export’ function of the software. How to do that is described below. But first, let’s get the very basic introduction out of the way.
Mac Outlook Archive (*.olm file)
OLM is a native data file for Outlook Mac, used for storing emails, contacts, calendar data, tasks, attachments, and more. You can archive all your data to an OLM file for backup purposes or to migrate the data to other Outlook Mac installations. It’s not the default file created automatically by the client to store information, but rather is generated through export.
How to export OLM file from Outlook Mac
If you want to export OLM file from Outlook Mac client, the tutorial below will help you:
- Go to ‘File’ -> ‘Export’. You can also fine ‘Export’ option inside the ‘Tools’ tab in Outlook Mac latest version.
- Check the type of items you want to export to OLM File: Mail, Tasks, Calendar, Notes, and Contacts. Or, select the specific category to export. Click ‘Continue.’
- Choose the folder to save the OLM file on and click ‘Save.’
The client will take a few minutes to archive the selected items to OLM file. Once it is finished, you will get the notification. Lastly, click ‘Finish’ to close the window.
In the previous versions of Outlook Mac, you might need to specify if you want to delete the exported data from Outlook or keep.
Export OLM file Outlook Mac for Conversion, Migration or Backup
The resulting OLM file can be then opened with Outlook Mac or imported inside the database. If you want to import it to some other machine, move the file to that computer and then import it to Outlook Mac.
Make sure to keep the size of the exported file size normal. Too large OLM files are not perfect for optimum performance and are more prone to corruption.